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The Following Resources can be used to plan your next event.
Industry Terms
Accepted Practices Exchange
APEX is an initiative of the meetings, conventions & exhibitions industry managed by the Convention Industry Council (CIC). APEX develops and manages the implementation of accepted practices (voluntary standards) for the industry.
ADA
Americans with Disabilities Act. U.S. legislation passed in 1992 requiring public buildings (offices, hotels, restaurants, etc.) to make adjustments meeting minimum standards to make their facilities accessible to individuals with physical disabilities.
Attrition
APEX defines attrition as the difference between the actual number of sleeping rooms picked-up (or food-and-beverage covers or revenue projections) and the number or formulas agreed to in the terms of the facility’s contract. Usually there is an allowable shortfall before damages are assessed.
Banquet Event Order (BEO)
A form used by hotels to provide details to personnel concerned with a specific food and beverage function or event room set-up.
Banquet Round
Round table used for meal service. A round for 8 is usually 60-inches in diameter and is also called a 5-footer. A round for 10 is usually 72-inches in diameter and is also called 6-footer.
4 Diamond
4 Diamond is a rating of the American Automobile Association (AAA). These establishments are seen as upscale in all areas. The physical attributes reflect an obvious enhanced level of quality throughout. The fundamental hallmarks at this level include an extensive array of amenities combined with a high degree of hospitality, service, and attention to detail.
Outboarding
Outboarding is defined by the International Association for Exhibition Management as the creation of a concurrent event that is related to an existing exhibition or event but that is not sanctioned by the organizer and that seeks to benefit from the audience the organizer attracts. IAEM considers outboarding to be unethical business conduct and should not be condoned nor tolerated. Click here to view IAEM's article on outboarding. You can also view IAEM's official policy statement on outboarding by clicking here.
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